Bluegrass Cycling Club Executive Committee and Board of Directors Meeting Minutes: October 12, 2008, 7:00 PM at Firehouse Subs.

 Board of Directors and Committee Coordinators: Present: Peggy Littrell, Bill Fortune, Dwayne Edwards, Sandra and Ken Duff, Tom and Bonnie Walters. Other members attending included Cliff and Sherry Cantrell, and Malcolm Barrett. Proceedings:

---Meeting called to order @ 7:00 PM by Peggy Littrell

---Minutes: The minutes of the September 10, 2008 were read by Bonnie Walters. Corrections were noted and final approval was given. The minutes will be posted to the web site.

---Treasurer’s Report: Sandi Duff reported the bank balance is $59,059.73. Charity contributions for September were 3,456.00. Up coming expenses include the new club brochure, the new banner, UK’s Tri for Sight, Safe Kids Coalition, American Lung Association (three riders’ registration fees were sponsored for the Shaker Town Ride), The Shriner’s special bikes, the Christmas bikes, and Share the Road signage ($1500 has been earmarked for this project, but it is uncertain whether the Task Force will need it).

---Racing: Troy Hern, who is a certified trainer, has the program in place with training rides on Monday nights for the remainder of the season in preparation for the November meet. There is a question whether the BCC would sponsor a portion of the biking events for the Bluegrass State Games. The license with the American League of Bicyclists will be renewed.

---Education: No report.

---Ride/touring: Tom Walters stated rides continue to go well. A proposal has been made to continue the ride season with “Polar Bear” rides or some other name for cold weather rides. This will be presented to the club as a whole at the January banquet for vote to continue counting mileage after the traditional season has ended. As for now, rides can continue to be posted. Riders will be asked to fill out the ride sheets for insurance purposes.

--Website: Nedim Slijepcevic still has a class that he attends on Wednesday nights. He reports all is well with the website.

---Nominating Committee: This will be a top agenda item for the November meeting.

 ---Events: Horsey Hundred: A proposal has been made to solve the problem of a coordinator for the event. The job requires so much dedicated time that it is difficult for anyone with a full time job to be able to devote the needed hours. Mindy Taylor has done a great job with her documentation of the important information. Dwayne Edwards has offered to assume the position and felt that he could persuade his superiors that he could do the job if the BCC would make a donation to the Red Cross in exchange for his services. A suggestion of 10% of the net profits, or at least $5,000.00 was made. Details need to be hammered out regarding what would constitute those net profits. Bill Fortune will draw up a proposed contract. Tentative approval was given. Dwayne will begin recruiting a deputy and key positions with outlined job descriptions. The Red River Rally: Everything looks to be in place for this ride.

---Membership: The free membership will have to be approved if we wish to offer it again next year. This will be discussed at the January banquet.

 ---Social: The 2009 social calendar will be ready at the first of the year.

 ---Old Business: The new brochure sample will be ready for the RRR. Dwayne will bring it them for final approval. 1,000 will be ordered. The new banner will also be there at the ride. It has turned out very nice. Charity: Dwayne reported on the Christmas bikes give away. The bike shops were unable to handle the price point that we needed to meet within our budget. Dick’s Sports will handle the bikes. At this time the bike rodeo and pizza party is to be on December 14th. Malcolm Barrett said the first trike bike for Shriners has been delivered. Pictures and information will be forth coming.

---New Business: October 25th will be the Legacy Ride from downtown to Cold Stream Park. Keith Lovin is heading this up. The route will follow the route that will eventually end at the Horse Park for the 2010 Equestrian Games. They will be looking for input from the community at this event.

 ---Next Meeting: November 12, 2008 at 7:00 PM at Peggy Littrell’s house.

---The Meeting was adjourned at 9:00 PM

 ---Minutes submitted by Bonnie Walters, Secretary